November , 2016 Minutes


Minutes
Coralville Public Library Board of Trustees
November 2, 2016

Present: Keith Jones, Shaner Magalhaes, Lisa Martin, Lindsay Moen, Julie Pulkrabek, Alison Ames Galstad (Library Director), Ellen Hampe Alexander (Assistant Library Director), Laura Crossett (Adult Services Coordinator).

Absent: Deborah Hatz, Jim Smith, Mitch Gross (City Council Representative).

President Martin called the meeting to order at 6:00.

The Board considered approval of the agenda. Pulkrabek motioned that the agenda be approved as presented, Jones seconded. The motion passed unanimously.

The Board considered approval of the minutes of the October 5th, 2016 meeting. Pulkrabek moved that they be approved as presented, Moen seconded.  The motion passed unanimously.

The Board considered approval of the bills for October.  Jones asked about the Iowa City/Coralville Area CVB invoice – Galstad explained that this includes us in their guidebook.  Jones moved that the bills be approved as presented, Moen seconded.  The motion passed unanimously.

Laura Crossett gave the staff report. She gave a little overview of her responsibilities, which include overseeing the circulation department, lots of scheduling and staffing duties, and coordinating the adult volunteers.  She explained that she tries to concentrate on allowing people who may not get a chance to work somewhere else to volunteer here, and that we have four Goodwill employees currently.  She runs the Homebound program, and has recently started taking materials to the IMCC.  She’s got 58 patrons signed up there, and yesterday checked out 48 items to them.  She was invited to attend a PTSD fair, and shared with the board the bibliography of related materials the she took to that.  She selects and purchases all of the fiction, ebooks, and large print materials, and has a goal of weeding the fiction section to make more room for the growing Mystery section.  She has been taking duplicates that are weeded to the IMCC to add to their collection.  Crossett also does quite a bit of adult programming, and has been working on the mystery group book selection for next year.  It’s a Mystery was attended by 22 people last month.

The Board reviewed the Library By-Laws policy.  Pulkrabek noted that there is far more detail than she recommends organizations have in by-laws, particularly in section V. Galstad and Alexander will come up with different language for this section and bring it to the next board meeting.

The Board considered a FY18 Budget Committee.   Last year’s committee was Jones, Smith, and Magalhaes.  Pulkrabek nominated that they serve again this year, Moen seconded.  The motion passed unanimously.

There was no Friends report, other than that they have a book sale this weekend, and Laura was on KXIC with Bill Benson recently talking about the Friends in honor of National Friends of the Library Week.

The Foundation will meet on Monday.  

Galstad gave Director's Report: Circulation statistics and visits to the Library were both up about 5% from late year.  Overdrive use was up 20%.  Zinio has decreased since the merger of our collection into the Digital Johnson County collection.
Last October we received Enrich Iowa funding, but we have not yet this year – Galstad has emailed the State Library to inquire about it.
Work on the roof is almost complete.  They are putting the gutters on, and are starting on the interior work.  She has asked how they are getting rid of any existing mold inside.  Also, Ed asked about heat tape on the roof, Galstad will ask Rob McComas if they are taking care of this.  Advanced Electric subcontracted this work before.
There were around 250 people at the Paul Engle event, and it went really well.
We had seven staff members attend ILA in Dubuque between Oct. 12th-14th.
December 19th is the date Galstad would like to close for staff strategic planning.  Becky Heil from the State Library will be leading us through a process similar to what Heather Woody took the Board, Foundation, and Friends through. Magelhaes asked if Becky will pull in the results of the session from the Boards, Galstad said she will discuss this with her but is not sure.
Galstad brought to the Board’s attention a complaint we received about the coffee shop having a fundraiser.  She shared an email from the woman complaining.  She previously passed it by Pulkrabek and Kevin Olson, and both of them agree that the fundraiser fits within library policy, as groups are not discriminated in terms of meeting room use based on religion, and this space is leased by the coffee shop.

The next meeting will be on December 7th, 2016.

Jones’ and Magelhaes’ appointments are up for renewal next year.

The meeting was adjourned at 6:50

Respectfully submitted,

 

Ellen Alexander
Assistant Library Director                                                      
(Subject to approval at the December 2015 meeting.)