May 11, 2016 Minutes

Coralville Public Library Board of Trustees
May 11, 2016

Present: Deborah Hatz, Lindsay Moen, Julie Pulkrabek, Jim Smith, Alison Ames Galstad (Library Director), Ellen Hampe Alexander (Assistant Library Director).
Absent: Keith Jones, Shaner Magalhães, Lisa Martin, Mitch Gross (City Council Representative).

Past President Pulkrabek called the meeting to order at 6:00.

The Board considered approval of the agenda. Galstad mentioned that Karen Hegland is ill, so item #4 should be removed from the agenda. Smith motioned that the agenda be approved with this change, Moen seconded. The motion passed unanimously. 

The Board considered approval of the minutes of the April 6th 2016 meeting. Hatz moved that they be approved as presented, Moen seconded.  The motion passed unanimously.

The Board considered approval of the bills for April. Smith asked about Creative Software – Galstad explained that this is the city’s IT consultants, and they have been working with Matt on some larger projects. Hatz asked about InfoGroup; Galstad explained that this is for the City Directories. Moen asked about the invoice to the Blank Park Zoo; Galstad explained that we are having checks drawn for Summer Reading Program entertainment. Hatz moved that the bills be approved as presented, Smith seconded.  The motion passed unanimously.   

Smith gave a report from the Friends of the Library.  He attended the Annual Meeting, thought it was a great meeting and commented that this group of Friends seems very active. Hatz commented that she thinks Bill Benson has breathed new life into the Friends group.  Pulkrabek mentioned that there is a book sale this coming weekend.   

There was no report from the Foundation, other than that they will have a table at the upcoming Joe Hill event which will need to be staffed.  They are possibly meeting on June 6th.

Galstad & Alexander gave Director's Report:
-Alexander noted that statistics for remote usage tend to be increasing, while in-house statistics seem to be steady / slightly decreasing.  Galstad mentioned that the State representative who attended the last Johnson County Public Libraries meeting said that this is a trend they are seeing, on this side of the recession.
-Joe Hill will be here Sunday May 22nd, at 5:00.  The library will close at 3 and doors will reopen at 4:30.  Laura is heading up this event.
-SRP kickoff is in a week and a half, on Tuesday May 24th, the night before the last day of school. The library will be waiving fines for kids as part of the SRP this year, and we are also offering free bus rides to kids and caregivers with them who show a CPL card to the bus driver.  They can also get a pass for a free ride home while they are at the library.  We will also continue putting snacks out for the Feed Your Body Feed Your Mind program in partnership with the food pantry.  The Friends of the Library have agreed to support the program this summer.
-Galstad recently attended the national Library Legislative day with the State Librarian, Michael Scott.  All the senators and representatives were on recess, but they had great meetings with staff.
-Alexander is on the committee planning this year’s ILA Leadership Institute, and was recently in Des Moines for a meeting.
-Daniel and Cindy from Café Crema had to leave the country for a family emergency; they thought they may have to close but were able to staff the café.  They are, however, not serving food this week.
-Galstad shared via email the memo she sent to City Council last Monday about the Patron Conduct Policy addition. Gross mentioned the changes at last night’s City Council meeting, and Galstad mentioned it at Management Team this morning.  Neither received any comments. Galstad will work on getting signage for the building.
-The recent water test of the roof failed; McComas Lacina thinks the problem is further up than they put the underlay.

Hatz asked about  a no parking sign by the drive-up book drop. Galstad will talk with Vicky in Transit.

Pulkrabek cannot make it to a June 1st Board meeting, Hatz may not be able to.  Galstad will poll the Board about availability to determine the next meeting.

The meeting was adjourned at 6:40.

Respectfully submitted,


Ellen Alexander
Assistant Library Director                                                      
(Subject to approval at the June 2016meeting.)